Privacy policy
Effective date: 11 March, 2024
Introduction
Your privacy is paramount to us at ATAI, Inc., including its affiliates and partners, collectively referred to as “ATAI,” “we,” “our,” and “us.” As each entity acts as a data controller in its own right, we handle your data with the utmost care and transparency. This Privacy Policy applies to all ATAI-operated websites, products, processes, events, and applications that reference or link to this Policy (collectively, the “Sites”), and it governs our practices regarding the collection, use, and sharing of your personal information.
This policy outlines our practices concerning the personal information we collect across our Sites. It is important to note that third-party websites or services linked to our Sites have their own privacy policies, and thus, are not covered by this document. We collect various types of personal information, including but not limited to your contact details, browsing behavior, and interaction with our services. A detailed breakdown of the information types and how we process them will follow in subsequent sections of this policy. ATAI is committed to not selling your personal information without explicit consent. We share information only under strict conditions outlined later in this policy, focusing on operational necessity and respect for your privacy.
We adhere to major data protection regulations to ensure that our data handling practices comply with regional legal standards. You have specific rights regarding the personal information we hold about you, including the right to access, correct, or delete your data. Detailed explanations of these rights and how to exercise them are provided in the sections that follow.
By engaging with our Sites, you acknowledge and agree to the practices described in this Privacy Policy. We encourage you to read this policy thoroughly to understand how your information is used and protected at ATAI.
Types of Information We Collect
At ATAI, we respect your privacy and are transparent about the personal information we collect. For the purposes of this Privacy Policy, "personal data" and" personal information" are used interchangeably to describe any information that can directly or indirectly identify you or could reasonably be linked to you as an identifiable individual, consumer, or household.
Below, we describe the categories of personal information we collect, along with details on how each type is processed:
· Identifying Information: This includes your name, place of employment, and job title.
· Contact Details: Your physical address, email address, and phone number enable us to communicate directly with you.
· Preferences and Interests: Information about your preferences and interests helps us tailor our offerings and improve your experience on our Sites.
· Online Identifiers: We collect online identifiers such as your internet protocol address and mobile phone identifiers to help maintain the security of our Sites and to understand how our users interact with our services.
· Usage and Location Data: This data includes information about how and from where you access our services, which assists us in optimizing our Sites and services geographically.
· System Information: We collect data about the browser type and operating system you use, which helps us ensure our Sites function properly across all platforms and devices.
· User-Generated Information: This includes any information you provide when you make requests or contact us, as well as any information you choose to make public on our Sites (e.g., posts shared with other members of our user community).
Each category of information is processed in accordance with this Privacy Policy and with your consent where required. We implement rigorous security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. By providing personal information to us, you agree to the collection and use of your data in accordance with this policy.
Sources of Information
At ATAI, we gather personal information through various direct and indirect sources to provide and improve our services while ensuring your privacy and compliance with applicable laws.
We collect personal information directly from you when you engage in activities such as:
· Account and profile Creation: Setting up an account or a personal profile on our Sites.
· Employment-Related Submissions: Applying for a job or submitting employment-related documents.
· Feedback and Communications: Providing feedback or requesting information, which includes communications via emails, calls, or other forms of contact.
· Contractual Agreements: Entering into a contract with us personally or on behalf of an entity you represent.
· Subscriptions and Requests: Signing up for newsletters, materials, or making specific service requests.
· Indirect Collection: We also obtain information about you indirectly in the following ways:
. Third-Party Information: Receiving data about you from our partners, affiliates, or other external sources, such as service providers. It's important to note that when you provide your personal information directly to third parties, their own privacy policies govern the collection and use of that information.
. Automated Technologies: Gathering data automatically from your devices via cookies and analytics tools (for more details, see the 'Cookies and Analytics Information' section).
. Public Sources: Collecting information that is publicly available or provided by third parties.
This structured approach to collecting personal information ensures we handle your data responsibly and transparently.
Use of Information
ATAI processes your personal data under several lawful bases to ensure compliance with our obligations and to facilitate our operational, legal, and contractual responsibilities. Below are the circumstances and purposes for which your personal data may be processed:
We process personal data necessary to:
· Enter into or perform a contract with you, such as managing transactions, fulfilling service requests, or providing customer support.
· Take preparatory steps at your request before entering into a contract, which may include providing pre-contractual information.
· We process personal data to comply with our legal obligations, such as maintaining financial records, compliance checks, or responding to lawful requests by authorities.
· We process your information based on legitimate interests, such as:
. Enhancing and personalizing your user experience.
. Managing your account and providing important service updates.
. Processing employment applications, which may include background checks.
. Sending marketing communications and promotional materials that we believe may be of interest to you.
. Improving and securing our Sites and services, including the use of artificial intelligence technologies.
. Conducting accuracy verifications and necessary comparisons against third-party data for compliance and fraud prevention.
. Enforcing our Privacy Policy, terms of use, and other policies.
. Analyzing use of our Sites to enhance service delivery.
. Detecting and preventing fraud, intellectual property infringement, or other potential illegal activities and misuse of our Sites.
Where applicable, we will process personal data based on explicit content obtained from you. You have the right to withdraw your consent at any time. We and our service providers may combine the data we collect from you across the Sites and other sources to enhance and personalize your experience and for the other purposes outlined above. Providing your personal data is generally optional, but certain services and functionalities might require it.
Disclosure of Information
We may disclose each of the types of information as described in this Privacy Policy, with other individuals or entities in situations such as the following:
- We share information when we have your explicit permission to do so.
- If you choose to make the information public and this information is visible to anyone.
- We share information with service providers who act on our behalf and are contractually bound to use the information solely to perform the services we request. This includes providers that process payments, offer customer support, and handle shipping.
- In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, which will assume the rights and obligations as described in this Privacy Policy.
- We may disclose information when we believe it is necessary to comply with the law, respond to legal process or government requests, protect the rights or property of ATAI or our users, or prevent fraud or other misuse of our Sites.
- We may provide your contact information to direct mail organizations or similar entities to send you the information you agreed to receive. These entities are permitted to use your information only to perform functions on behalf of ATAI, as outlined in service agreements.
Security of Your Information
We take the security of your information seriously and use reasonable physical, technical, and administrative measures to protect it. However, no system is completely secure, especially when transmitting data over networks we don't control, like the Internet and wireless networks. You can help protect your information by keeping your passwords secure, using different passwords for different sites, and alerting us if you suspect any unauthorized use of your accounts or personal details.
Location of Your Information
Your information may be stored and processed in the United States and other countries where ATAI has offices or conducts business, which may have different data protection laws than your home country. We ensure that these transfers comply with legal standards, including using standard contractual clauses for transfers outside the EU. You can request a copy of these clauses. Additionally, your information may be shared with our affiliates, partners, and service providers in other countries, according to applicable laws.
Retention Period
We keep your personal information only as long as necessary to fulfill the purposes described in this Privacy Policy. The duration for which we retain your data depends on the length of our ongoing relationship with you and any legal or business obligations we need to meet.
Cookies and Analytics
We employ various technologies, including cookies, web beacons, and similar tools, to enhance user experience and analyze site traffic. These technologies are used by both ATAI and our service providers, which include web analytics companies and other third parties. These technologies automatically collect certain types of information from your computer or mobile device over time and across different websites. The information collected may include, but is not limited to, personal data such as your IP address, browser type, operating system, and browsing behavior. This data helps us understand how you interact with our Sites and enables us to improve our services and provide tailored content.
By using our Sites, you consent to the use of cookies and similar technologies in accordance with this policy. If you choose to reject cookies, please note that certain features and functionalities of our Sites may be impaired or unavailable.
Rights
As a visitor to our Sites, you have several rights regarding your personal information:
· You can request copies of your personal data.
· You can ask us to correct inaccurate information and complete incomplete data.
· You can request the deletion of your personal data under certain conditions.
· You can ask to limit the processing of your personal data under certain conditions.
· You may object to our processing of your data under certain conditions.
· You have the right to have your data transferred to another entity or directly to you, under certain conditions.
· You can file a complaint with the relevant supervisory authority.
To exercise any rights, contact us at [contact information]. We will respond promptly and in accordance with the law. Note, some of your data may remain in our systems due to legal obligations.
Privacy Policy Updates
We may update this policy periodically. Changes will be posted on our Sites, and if significant, we will notify you through additional appropriate means.
